Gws Workflow File Announce

The gws-workflow-file-announce skill enables Google Workspace AI agents to automatically notify users when specific files are created, updated, or deleted within Drive. It streamlines collaboration by pushing real-time file status changes directly to designated recipients without manual intervention.

When to use it

• Alerting a project team immediately after a shared document is finalized for review.
• Notifying stakeholders whenever a critical spreadsheet containing financial data is modified.
• Announcing the upload of new assets or media files to a creative workflow group.
• Triggering notifications when a specific folder structure changes in a regulated compliance environment.

Key capabilities

• Monitors Google Drive for file creation, modification, and deletion events.
• Sends automated announcements to specified users or groups upon detecting changes.
• Integrates seamlessly with the Google Workspace CLI infrastructure.
• Supports real-time workflow synchronization across distributed teams.

Example prompts

• "Set up an announcement rule to notify the design team whenever a new file is added to the 'Q3 Assets' folder."
• "Configure gws-workflow-file-announce to alert my manager if any document in the 'Legal Contracts' directory is edited."
• "Create a workflow that broadcasts a message to all department heads when a shared spreadsheet is updated."

Tips & gotchas

Ensure your AI agent has the necessary Google Workspace API permissions to monitor Drive activity and send notifications. This skill relies on event triggers, so it will only announce changes after they occur rather than predicting future edits.