One Drive Automation

What it does

This skill automates tasks within OneDrive. It can move files between folders, delete old versions of files, and generally manage your cloud storage based on defined rules. This helps keep your OneDrive organized and efficient without manual intervention.

When to use it

• Automated file archiving: Automatically move older project files from a "Working" folder to an "Archive" folder after a specified period.
• Version cleanup: Delete versions of documents older than 30 days to free up storage space.
• Folder synchronization: Move files between specific OneDrive folders based on naming conventions or file types.
• Automated backups: Regularly back up important files from one location in OneDrive to another.

Key capabilities

• File movement between OneDrive folders
• Deletion of old file versions
• Rule-based automation (e.g., by date, filename)

Example prompts

• "Move all files older than 60 days from the 'Projects' folder to the 'Archive' folder."
• "Delete any document version in OneDrive that is older than 30 days."
• "Move any file named 'Report_YYYY.xlsx' (where YYYY is the year) to the 'Reports' folder."

Tips & gotchas

The skill requires appropriate permissions within your OneDrive account for it to function correctly. Be sure to review the rules carefully before automating actions, as unintended consequences could result in data loss or unexpected file movements.