Recipe Organize Drive Folder

What it does

This skill allows AI agents to automatically organize files within Google Drive folders based on specific criteria or rules. It streamlines file management by moving, renaming, or categorizing documents without manual intervention.

When to use it

• Automated Archiving: Move completed project files from an active workspace folder into a designated "Completed Projects" archive.
• File Cleanup: Relocate duplicate or outdated versions of documents to a specific "Legacy Files" subfolder to declutter the main view.
• Categorization: Sort incoming PDFs and spreadsheets into distinct folders based on their file names or metadata tags.
• Compliance Prep: Gather all sensitive financial reports from various locations into a single, secure folder for quarterly audits.

Key capabilities

• Executes file movement operations directly within Google Drive.
• Supports complex filtering logic to identify target files.
• Integrates seamlessly with the Google Workspace CLI environment.
• Enables batch processing of multiple files simultaneously.

Example prompts

• "Organize all PDFs in my 'Invoices' folder by their date, moving them into subfolders named after each month."
• "Move any file containing the word 'Draft' in its name from the main project folder to a 'Pending Review' folder."
• "Archive all completed task reports from the last quarter into a new folder called 'Q3 Archive'."

Tips & gotchas

Ensure your AI agent has the necessary permissions to read and write files within the specific Google Drive folders before executing organization tasks. Test the sorting logic on a small batch of files first to verify that the categorization rules match your expectations before applying them to large datasets.